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HIT Student Handbook
Back to Main MenuHealth Information TechnologyHealthcare Management TechnologyAdmission RequirementsFAQsCareer InformationProgram Policies and Student HandbookPPE (Clinical) RequirementsProgram Costs
Judy Butner

Judy Butner


828-652-0620

Health Information TechnologyHealthcare Management TechnologyAdmission RequirementsFAQsCareer InformationProgram Policies and Student HandbookPPE (Clinical) RequirementsProgram Costs
Judy Butner

Judy Butner

Director of Health Information Technology
828-652-0620

HIT Program Policies and Student Handbook

Clear guidelines for student success and program accountability.

HIT Program Handbook

the official HIT Handbook will be available here shortly.

Progression Policy

  1. Students must earn a grade of C or better in all HIT, MED, BIO, and OST curriculum courses and maintain at least a 2.2 GPA after admission.
  2. If a student falls below this standard, dismissal occurs. Readmission requires:
    • A written request to the Program Chair.
    • A written improvement plan submitted to the advisor.

    Conditions:

    1. One dismissal and one readmission are allowed.
    2. Readmitted students are placed on probation until compliant grades are achieved.
    3. Improvement plans may include tutoring, reduced course loads, or other advisor-approved strategies.
  3. Multiple noncompliant grades:
    • Two in the same semester = one dismissal with possible readmission if plan approved.
    • A second or third noncompliant grade in a separate semester = permanent dismissal (no readmission).
    • Three or more in a single semester = ineligible for readmission for 5 years.
  4. Time limits:
    • Degree must be completed within 11 consecutive semesters.
    • Diploma must be completed within 7 consecutive semesters.
    • Courses older than these limits must be repeated.

Readmission Policy

A student may enter the HIT Program two times (initial admission + one readmission), contingent on space.

  1. Contact the Program Director in writing to request readmission.
  2. If due to noncompliant grades, submit a written improvement plan to the advisor. Requirements include:
    • Meeting current admission requirements.
    • Updating medical, background check, and drug screen as directed.

Additional conditions:

  • Students called to active military duty will be readmitted with the same academic status held previously.
  • Two dismissals due to noncompliant grades = no readmission for 5 years.
  • Dismissal due to unsatisfactory clinical performance = no readmission for 5 years.
  • Readmitted students must repeat HIT courses more than 3 years old.

Transfer Policy

Applicants transferring from another HIT Program must meet both transfer and MTCC admission requirements.

  1. Only students from CAHIIM-accredited HIT programs are eligible.
  2. No more than two noncompliant grades (less than C) allowed.
  3. Students dismissed for unsatisfactory clinical performance are not eligible.
  4. Acceptance is contingent on available clinical space.
  5. Transfer students must complete at least 25% of credits at MTCC, including 18 hours of HIT major coursework.
  6. Transfer process:
    • Submit written request to Program Director.
    • If dismissed for grades, also submit an improvement plan.
    • Meet current admission requirements and update clinical/medical information as directed.

Note: Transfer credit is generally accepted only from NCCCS CAHIIM-accredited programs.

Advanced Placement Options

Applicants may pursue advanced placement by completing the intake packet and selecting one option:

  1. Option 1: Credit by Examination
    • For students with 5+ years of employment in HIM/medical records.
    • Must register and attend 10% of course.
    • Submit request form with instructor and advisor signatures.
    • Earn ≥80% on exam to receive grade of CR. Otherwise, continue in course.
  2. Option 2: Advanced Placement Online Program
    • High school graduate or equivalent with 2.5 GPA.
    • Currently employed in healthcare facility.
    • Must complete MTCC Application and Intake Packet.
    • Medical form, immunizations, background check, drug screen due Jan 1.
    • Attend December Program Orientation.
    • Confirmed clinical site placement required.
    • Complete or be in progress for courses with grade C or higher:
      • BIO 163 or BIO 168/169
      • ENG 111 and ENG 112
      • MAT 152
      • CIS 111 or CIS 110
      • MED 121 and MED 122
      • ACA 115
      • Humanities/Arts elective
      • Social Science elective

Appropriate Professional Dress Guidelines

Students are expected to adhere to professional dress standards while in clinical and program activities. (You can flesh this out with your official guidelines PDF or bullet list if provided.)